Knowledge Pack

PowerPoint 2016 cheat sheet: Ribbon quick reference

Our visual guide helps you find the most useful commands on the Ribbon in PowerPoint 2016 for Windows, along with keyboard shortcuts for performing each action.

Computerworld Cheat Sheet - Microsoft PowerPoint 2016

For an updated version of this PDF that includes PowerPoint 2019 as well as PowerPoint 2016, see PowerPoint 2016 and 2019 cheat sheet: Ribbon quick reference.

For the most part, PowerPoint 2016's Ribbon interface is intuitive to use. It's divided into a series of tabs that group related commands together. Since it's always present at the top of your screen, the Ribbon puts a wealth of commands in easy reach at all times.

But with so many tabs and so many commands, it's not always obvious where to go to perform a given action. To help, we've compiled a guide that shows each Ribbon tab, explains what it's for and highlights its most commonly used commands. And for those of you who don't like to take your hands from the keys to point and click, we've included keyboard shortcuts for all the actions.

For instance, if you want to choose a theme for your presentation, you'd go to the Design tab and scroll through the options in the Themes group, or press Alt-G and then H. To insert a slide, go to the Insert group and click New Slide in the Slides group, or press Alt-N, then S and I.

Keep this reference guide handy so you'll always know where to find the commands you need.

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